Create & Manage Test Datasets

Before you start

1. Plan- Test datasets feature is available for companies on Elite and Enterprise plans.

2. Permissions – You need to be either Administrator or your role should have permissions to Create, edit and delete Datasets .

3. Overview- Go through Overview to understand basic of test dataset and parameters.

Creating a new test dataset

3.1 From Dataset Manager in Settings

1. Open Project Settings → Test Datasets to view, add, edit, or delete datasets.

2. Click “Add Test Dataset.” Enter a Dataset Name (required, unique per project, e.g., Login Credentials).

3. Add parameters:Type a Parameter Name (must be unique within the dataset, e.g., Username) and click Add.

4. Fill the table that appears with values for each parameter.

5. Save when finished; the dataset is now ready for use.

3.2 From a test case

1. Open an existing test case or create a new one.

2. In any step, insert a variable using double curly braces—for example, {{username}}.

   TestCollab automatically creates a username parameter for the project.

3. A dataset table appears beneath the steps; type the values you want to test (e.g., user1, user2).

4. Click Save Test Case to store the parameter and its dataset.

Managing rows in a test-dataset table

Row menu (any data row)

• Insert — adds a blank row immediately below the selected row.

• Duplicate — copies the selected row’s values into a new row just beneath it.

• Delete — removes the selected row.

Header-row menu

• Insert — appends a blank row to the end of the table.

• Duplicate rows 1–N — copies every data row (where N = current row count) and appends the duplicates.

• Delete rows 1–N — removes all data rows in one action.

+ Add button (below the table) — quickly appends one or more blank rows to the bottom.

Tip: Click any cell to edit it. Press Tab to move forward—or Shift + Tab to move backward—through adjacent cells for rapid data entry.

Editing a test dataset

Users with the appropriate permissions can update the dataset’s name, rename parameters, and modify any cell values.

Deleting a test dataset

A dataset can be removed only if:

1. It is not linked to any test case.

2. You have delete permissions for the project.

How to delete

1. Go to Project Settings → Test Datasets.

2. Click the dataset’s name to open its detail view.

3. In the View pane, select the trash-can Delete icon and confirm.

Next- Link Parameters and Dataset to a Test Case